Free* reservation software for tour, transfer and activity operators

Many Indian tour and transfer operators still run on spreadsheets, phone calls and WhatsApp groups. The Idea Holiday supplier system at supply.ideaholiday.in is free* reservation software for exactly those operators, with live seat inventory, vehicles and drivers, quotations and your own agents, so that you can manage your whole operation in one place. This guide explains what it does and what the asterisk means.

Listings and inventory

You set up each product once: operating days, departure times, seat capacity, adult and child prices, cut-off times, cancellation windows and blackout dates. Seasonal rates, per-departure calendar control, party-size rules and shared vehicle capacity are all there, as are promotions with optional promo codes.

Live availability

The system shows live vacancies and holds seats while a traveller pays. Seats are only taken from capacity once the payment is verified, so two travellers cannot buy the same seat. Travellers get a QR voucher.

Vehicles, drivers and transfers

• A driver roster, and crew such as guides, vehicles and equipment that you put on departures. A resource works one departure at a time.
• Airport and intercity transfers priced with geo-fenced areas, tolls, permits and GST.
• A pickup code that the traveller shares with the driver, so that details reach only the right person.

Your own customers and agents

Walk-in, phone and manual bookings take seats from the same inventory and use the same pricing, so you cannot overbook. They pay no commission, because your subscription covers them. Your own agents, hotels and resellers get net rates, with a commission you set for each of them or for each product.

Quotations for multi-day trips

Build a quotation from your own hotel rate sheet, your own listings and custom items. The server prices every line, markup applies to your cost lines, and GST is added where it applies. You send it as a PDF by email with a signed link, and you get a WhatsApp message to go with it. A draft or a sent quotation can be edited and priced again.

Your team

You are the owner and can do everything. Staff get their own logins with one role each: manager, front desk or guide. A guide sees the manifest, check-in and the pickup phone, but not what a guest owes.

Connect what you already use

If you already run another booking system, a channel manager connects it and imports your products, so that you do not enter them again. The system also offers an OCTo API.

What is free*

Your profile can be public and indexed once your business verification is approved, and indexing is never sold. While the launch offer is on, new suppliers get a subscription waiver, so that they can take bookings without a fee. Bookings already made are always honoured.

Common questions

Who is it for?

Tour operators, fleet and transfer operators, and activity suppliers, especially those who run on spreadsheets, phone calls and WhatsApp.

Do I pay commission on my walk-in customers?

No. Walk-in, phone and manual bookings pay no commission, because your subscription covers them.

Can my staff use it without my password?

Yes. Staff get their own logins with a role: manager, front desk or guide.